CIPT (Certified Information Privacy Technologist) Practice

What would be an organization’s key responsibility under GDPR concerning data access?

1. To allow unrestricted access to all employees

2. To manage and record access requests and grant them appropriately

3. To keep all data permanently in the storage system

4. To prevent any data from being shared with third parties

The correct answer is: To manage and record access requests and grant them appropriately

Under GDPR, organizations have specific obligations regarding individuals' rights, one of which is the right of access. This means individuals have the right to know what personal data is being processed, how it is used, and to whom it has been disclosed. Managing and recording access requests involves documenting who has requested access, verifying the identity of the requestor, and ensuring that the correct data is provided in a timely manner, within the one-month timeframe as stipulated by the GDPR. This process is crucial for maintaining transparency and trust, as well as for adhering to the regulation itself, which emphasizes that individuals should have control and knowledge about their personal data. In contrast, unrestricted access to all employees does not align with the principle of data minimization and could lead to unauthorized viewing of personal data. Keeping all data permanently is contrary to the GDPR's requirements for data retention, where data must only be kept as long as necessary for the purposes for which it was processed. Additionally, while preventing data sharing with third parties can be important for data protection, it is not an absolute requirement under GDPR, as data can be shared if it complies with the regulation and if appropriate legal bases are established. Therefore, the key responsibility that best aligns with GDPR concerning data access is to effectively